PRIVACY POLICY

Association des parents des élèves de l’Ecole européenne de Bruxelles III - APEEE

Effective since: May 25^th 2018

Pursuant to Article 13 and 14 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and the free movement of such (in English "GDPR"), any time personal data are processed (e.g. surname, first name, photo, email address, IP address, etc.), the user must be informed thereof.

The privacy policy contains the mandatory information relating to the protection of your users' personal data. It is thanks to this document that you will be able to supervise, in complete security, the processing of your users’ personal data.

 OUR FRAMEWORK

The privacy policy is intended to inform you, in a transparent manner, about the data we collect, the purpose for collecting it, the way we use it and the rights you have regarding the processing of such data.

On this page, we provide you with a simplified version of our privacy policy in the form of questions and answers. We invite you to also read the detailed version available HERE.

We draw your attention to the need to read this privacy policy carefully. If you have any other questions, do not hesitate to contact us at the following address: privacy@apeeeb3.be.

1.      

WHO IS RESPONSIBLE FOR PROCESSING YOUR DATA?

The APEEE is the controller of your personal data.

Here is our complete contact information:

AISBL - Association des parents des élèves de l’Ecole européenne de Bruxelles III,

Boulevard du Triomphe 135, 1050 – Ixelles, Belgium 

Belgian business registry (BCE) number: 0475328209.

email: privacy@apeeeb3.be 

2.      

WHAT DATA DO WE COLLECT?

We collect your data - personal or otherwise - for various reasons which are defined in the following point (see point 3). It includes the following data:

• i) your identifying information (surname, first name, parental status, e-mail address, child’s date of birth and home address);
• ii) For  the purpose of  electronic payments we collect your preferred payment method like Bank Transfer or  DIRECT DEBIT. In case you pay via a third party payment processor  (currently Mollie regarding the payment of annual family subscription fee and any ad-hoc payments for Springfest or on specific occasions) you provide your financial account information which is transmitted to the payment processor but is not stored in our system;
• iii) Our communications (by email, telephone or SMS);
• iv) We use analytics providers such as Google Analytics. Google Analytics uses cookies to collect non-identifying information. Google provides some additional privacy options regarding its Analytics cookies at THIS LINK;
• v) Your browsing preferences;
• vi) Any other data that you would communicate to us.

3.      

WHY DO WE COLLECT YOUR DATA?

We collect your data mainly to send our newsletter, process your enrolment requests, improve our service and, more generally, to easily communicate with you. Finally, your data also allow us to improve and facilitate your navigation on our website. 

4.      

HOW DO WE COLLECT YOUR DATA?

Most of your data is communicated to us by your active intervention. This is the case when you send us your identifying data to enrol. Other data, such as the date and time of your access to our website, the pages you have viewed, or your location data, are collected automatically through servers consulted and "cookies" placed on our website. For more information on what a cookie is, how it is used and the exact data it collects, visit our page concerning our cookie policy.
We also collect data about you through the European School Brussels III.

5.      

ARE YOUR DATA PROTECTED?

We maintain a strict privacy policy and take all appropriate measures to ensure that our servers prevent, to the extent possible, any unauthorized leak, destruction, loss, disclosure, use, access or modification of your data.
Regarding the payment of your order, in order to guarantee optimal security, we use the secure payment provider Mollie. 

6.       HOW LONG DO WE STORE YOUR DATA?

We keep your data for the time necessary to accomplish the objectives pursued (see point 3). 

In case of financial data, we are obliged by law to maintain them for a maximum duration of seven (7) years. In case of other personal data, they are kept for a maximum period of five (5) years after the completion of studies, unless otherwise requested by the parent. In the latter case, data are erased from our backups from one (1) month to one (1) year. 

7.      

WHAT ARE YOUR RIGHTS AND HOW CAN THEY BE EXERCISED?

You may, at any time, request to verify, access, rectify, delete  and object to the use of your data, as well as request the limitation of such use of your data to the extent that this is compatible with the essential functions of our services regulations. To do so, simply send us an email at the following address: privacy@apeeeb3.be. We will then make every effort to take the necessary action as soon as possible.

8.      

WHO HAS ACCESS TO YOUR DATA AND TO WHOM ARE THEY COMMUNICATED?

Our employees and subcontractors have access to your data only to the extent necessary for processing your enrolment and/or for fulfilling the objectives pursued (see point 3). Each of them is subject to a strict obligation of confidentiality. The European School Brussels III may be the sole recipient of our data.

9.       DO WE TRANSFER YOUR DATA ABROAD?

We do not transfer your data to a non-EU country.

10.  

HOW TO RECEIVE OUR COMMUNICATION?

In the past you were receiving our newsletters as all contacts in our database did. You can now unsubscribe and withdraw your consent to these communications at any time by sending an email to the following address: privacy@apeeeb3.be.

11.  

WHAT IS OUR POLICY ON DATA CONCERNING MINORS?

APEEEB3 does not knowingly provide access to any child on our platform and will only do so when a parental consent is given for either using our system by your child via your account or by us creating a user account for the children to manage the use of our services. 

12.  

WHAT HAPPENS IN THE EVENT OF A CHANGE TO THE PRIVACY POLICY?

If we had to make any changes to this privacy policy, you would be notified through our website. You are requested to regularly consult our websites regarding updates on this policy.

13.  

WHAT TO DO IN THE EVENT OF A DISPUTE?

In the event of a dispute between us, we commit to give priority to dialogue and openness in search of an amicable solution. You can also contact the Data Protection Authority.