The selection of instructors is performed by the Office in consultation with the members of the Working Group.
Instructors are chosen on the following grounds:

• their technical competences;
• their training and professional experience;
• previous positive assessment;
• their particular experience in working with pupils;
• their availability;
• the needs of the APEEE.

The instructors are able to communicate in an active and passive way in English and/or in French, and comply with all all requirements set out in the School's access policy as well as with the general regulations applying for all staff working in its premises Information about the instructors and their programme will also be made available on the APEEE website.

The primary task of our educators is to comply with the main educational objective of the Extracurricular activities, which is to enable pupils to discover, to enhance and to develop certain talents, whether artistic, sports or musical, by providing a qualitative educational content in a structured but informal context.
Educators adhere to the professional conduct code established by the APEEE. For more information, please consult the APEEE Extracurricular Activities’ Regulation

All useful information, including the list of the current activities planning, is available in the specific page on the APEEE Ixelles website
Please note that there are currently five types of enrolment with the APEEE extracurricular activities service, namely:

o On an annual basis, for collective extracurricular activities including Snack & Go and monitored study (étude); o Per semester, for the nursery and P1/P2 collective extracurricular activities on Friday afternoon starting at 12:15;
o For private music lessons (per 10 lessons of 30 minutes);
o End of year stage (during the last 2 weeks of the summer term).
o Snack & Go once (request by e-mail to the Office).

Information on activities and their content shall be available on the APEEE website two weeks before the start of the enrolment period. Parents may ask the Office for additional information about a planned activity before registering.

The draft annual plan of activities for every next school year, which includes all requests of new activities, is examined by the Office and submitted to the Extracurricular activities Working Group with recommendations for inclusion in the annual plan. This annual draft is based on an assessment of all existing activities against their previous results, popularity and their overall value.
The planning of activities is based on the estimation of:

1. a) availability of space inside and outside the school;
2. b) the demand for existing and new activities;
3. c) their inclusive approach; and
4. d) the budgetary constraints (maintaining a budgetary balance is the ultimate financial objective).

The proposed annual program is reviewed and approved by the Working Group before its submission to the Board for final adoption in the month of May.

Requests for new activities may be submitted to the Office by any interested party (parents, instructors, school teachers) before the end of March.
Read more information on the new activities submission procedure in the extracurricular activities regulation

It is a child-minding activity organised by the APEEE. Children receive a snack while waiting for another activity or to take a bus or go home.
Two time slots are available:
- 15.30 - 16.30 (can catch the bus second departure ...)
- 16.30 - 17.30 (only picked up by parents).
The “goûter” (snack) is included in the price.

This activity offers students the opportunity to do their homework between 15.30 and 16.30.
Please note that this study time is monitored but not directed. This activity enables the pupil either to participate to an extracurricular activity which begins at 16.30 or (in agreement with the Transport office) to take the second bus.

No, Extracurricular activities are not considered to be a pupil-minding service in the sense of the childcare managed by the OIB Garderie (Early Childlhood Centre of the European Commission).
More information the OIB Garderies is available here:
https://www.eeb3.eu/en/after- school-childcare/

Yes, it is possible to apply for up to 3 activities taking place at the same time.

In order to allow equal access to the services, allocation of places during the 1st enrolment phase in June is carried out on the basis of a random computerised ranking managed by the Office at the end of the initial two-week enrolment period, irrespective of the date and time when the enrolment application was submitted. This random selection takes place after the first enrolment phase and is performed for each activity as follows:

• During the enrolment period, parents may apply for up to three activities taking place at the same time and indicate an order of priority for the selected activities. For each pupil, parents may indicate up to three activities as "high priority", three as "medium priority" with the remaining activity considered as "standard priority". Although every effort is made to ensure that pupils are allocated to their preferred activities, given the large number of pupils enrolled and the limited space, the APEEE is not in position to ensure a place for all pupils in the extracurricular activity of their first or second choice.

• As from the 2nd enrolment phase, parents may enroll their pupils in activities where places are still available (on a first come-first served basis).

When an enrolment request is accepted, an enrolment confirmation email is sent to the parents.
In case that a vacancy arises for a given activity, the parents of the first pupil drawn from the waiting list will be notified of the possibility to enrol.

Following confirmation (by e-mail) of enrolment for extracurricular activities, parents have 10 working days to either accept the place (by paying the fee corresponding to the activity) or reject by cancelling the enrolment in the system.
Payment of fees is possible by bank transfer to the bank account of the Extracurricular activities service, or by online payment (credit card, debit card/bancontact, bank transfer) through our Enrolment platform
More information

A reminder is sent to parents 3 days before the payment deadline inviting them to accept and pay or to cancel the application in the e-enrolment system, as no automatic cancellation is foreseen. After this period, the the enrolment will be cancelled automatically and the place offered to someone else in the waiting list.

Individual music activities must be paid for in advance, for sets of 10 sessions of 30-minutes (5 hours).

Unfortunately, there is no answer to this question. As soon as a place becomes available, the system selects automatically a child from the waiting list and a notification is sent to the parents.

Parents may withdraw from an activity only within the first two weeks after the start of the activity or the late enrolment. The parental decision must be motivated.
For each activity cancelled, a fee of EUR 40 will be retained by the organizers to cover the cost of the 2 sessions in question plus administrative fees.
After that date, reimbursement will only be possible in exceptional and justified circumstances (e.g. medical certificate of long duration, definitive departure from the School, etc) in proportion of the courses received. A fee of EUR 40 will be retained by the organizers to cover administrative fees.
The cancellation of participation in a Summer Camp activity is only possible on the first day with an administrative fee payment of EUR 40 euros.

Yes, provided that the request for the transfer from one activity to another is submitted within 14 days of the start of the activity or the late enrolment. Such a request must be motivated and submitted to the Office in writing by e-mail to periscolaire@apeeeixelles.be .
The request will only be considered if it does not endanger the continuation of the given activity due to below minimum level of participation. Where appropriate, the Working Group will be consulted by the Office before communicating a decision.
If the transfer is agreed, the Office shall confirm this in the online registration system. Additional charges may be invoiced to reflect the price of the new activity, if higher than the original activity. If lower, no reimbursement will be made. No administrative costs are incurred in case of transfer towards another activity where places are still available.

Please call the Extracurricular Activities Office during office hours 02 211 40 04

General queries should be addressed to the Extracurricular Activities Office Staff.
Please find all contact details and useful information

Forgotten personal items during extracurricular activities are dropped off at the School’s "Lost and Found" box which is located in the hall between Primary buildings Comenius and Dali.

Educators or a member of the extracurricular activities staff accompany pupils at 16:30 to the bus parking.

Educators or one member of the extracurricular activities staff accompany pupils to the parent's meeting point at 16:30 and at 17:30.
On Wednesday after 14:00 and on other days after 17:00, parents can pick up their pupils from the "parents’ room" situated next to the guardian lodge.
Please note that the current access policy for parents in school allows them to wait only at the precise meeting points. They are not allowed to move around its premises.

A member of the Extracurricular activities staff supervises children at the parents meeting point.

There is a 15-minute period of supervision after the end of activities. After that time the staff of the extracurricular activity "Snack & Go" will take charge and parents will be billed 10 € per session. In the event of non-payment within 10 working days, on in the event of repeated delay, a warning will be issued on the 3rd occasion to inform the parent that any new abuse will result in the suspension of the pupils’ participation in extracurricular activities.
In case the parent’s delay exceeds the Office’s closing time, the Office reserves the right to take the pupil to the nearest police station. The responsible parent will be duly informed according to the contact information provided in the student’s file.

Secondary pupils may leave the school after the end of their extracurricular activity, provided their parents have given a written authorization (carte de sortie or an ad-hoc authorization to be shared with the Office).

Pupils who go to the on-site (Ixelles) garderie after the activity are collected by the Office staff from the nursery rotunda at 16:30 and accompanied to the garderie by the garderie staff.